08/13/2026
“Transaction Coordinator” may be the title, but on any given day, the role looks a lot like project management, operations, logistics, communication, and problem-solving—all happening at once.
Right now, I’m managing approximately 33 properties under contract moving through the contract-to-close process, along with another 20 homes in pre-listing preparing to hit the market.
A typical day includes:
• Managing 200–300 emails from agents, clients, attorneys, lenders, vendors, and other parties involved in our transactions
• Tracking deadlines, documents, compliance requirements, and next steps across 30+ active closings
• Coordinating pre-listing vendors for cleaning, photography, repairs, and other preparations before a property goes live in the MLS
• Fielding phone calls and text messages as situations change throughout the day
• Communicating and delegating through Google Chat with our international support team
• Managing daily workflows and task deadlines through Open To Close
• Troubleshooting the inevitable last-minute issue that can completely rearrange the day’s priorities
There are a lot of moving pieces—and very few days go exactly according to plan.
What I’ve learned is that being successful in this role isn’t simply about completing a checklist. It’s about anticipating what needs to happen next, understanding how one delay affects everything downstream, communicating clearly, and keeping dozens of projects moving forward simultaneously.
At its core, transaction coordination is really operations and project management with a closing date attached to it.
And that’s the part of the job I enjoy most: taking a lot of moving pieces and creating structure, organization, and forward momentum.
Leadership ProblemSolving OperationalExcellence
